Job Application Tracker

Job Application Tracker

An all-in-one job application pipeline and career search command center for Obsidian. Track applications across customizable stages, manage key contacts and recruiters, schedule multi-round interview pipelines, generate rich interview prep & debrief notes from customizable templates, attach and view job description PDFs/MD files in collapsible callouts, track follow-up deadlines & workplace models (Remote/Hybrid/On-site), and visualize your search pipeline with Kanban, Table, List, and Metrics views (including a pure native SVG Sankey diagram).

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✨ Features

📊 Visual Dashboard with 4 View Modes

• Kanban Board: Drag-and-drop cards across pipeline stage columns (Wishlist ➔ Applied ➔ Screening ➔ Interviewing ➔ Offer ➔ Accepted / Rejected / Withdrawn / Ghosted). Moving cards instantly updates note frontmatter and logs timestamped status activity.
• Table View: Sortable columns (Company, Role, Status, Applied Date, Location, Workplace Model, Salary, Source), clickable status badges, and quick action menus.
• List View: Compact card layout highlighting workplace type, compensation, follow-up deadlines, and next scheduled interviews.
• Metrics & Conversion Analytics:
  • Sankey Pipeline Diagram: Pure native SVG vector Sankey diagram charting the flow from application sources through screening and interview stages to final outcomes (zero external dependencies, zero permission prompts).
  • Key KPI Cards: Total Applications, Active Pipeline, Response Rate (%), Interview Rate (%), Offer Rate (%), Total Contacts, and Interview Rounds.
  • Pipeline Stage Breakdown: Real-time distribution and progress bars of applications currently sitting in each stage.
  • Source Performance: Breakdown analyzing which platforms yield the highest interview and offer conversion rates.
  • Recent Activity Timeline: Timestamped audit trail of recent status transitions across all applications.

📝 Native Markdown Notes & Data Storage

• Each application is saved as a Markdown note with clean YAML frontmatter in your designated applications folder (Job Applications/ by default).
• Zero vendor lock-in; fully compatible with Obsidian Search, Dataview, and graph view.
• Automatically generated note sections:
  • 📋 Overview: Role, Salary, Location, Workplace Model (Remote/Hybrid/On-site), Employment Type, Source, Follow-up Date, Job Posting link, Applied Date.
  • 👥 Key Contacts: Dynamic list of hiring managers, recruiters, coordinators.
  • 📅 Interviews & Stages: Chronological list of interview rounds linked to prep notes.
  • 📝 Notes & Activity Log: Timestamped audit trail of status updates and feedback.
  • 📄 Job Description: Native embedded PDF viewer or Markdown notes wrapped in default-collapsed callouts.

📎 Job Description PDF & Markdown Attachments

• Upload or Link Files: Attach PDFs or Markdown job postings directly from your local computer or link existing vault files when creating or editing an application.
• Auto-Storage: Automatically saved into your designated attachments folder (Job Applications/Attachments/).
• Collapsible Callout Embedding: Embedded inside notes with > [!abstract]- 📎 Job Description (PDF) so large files don't clutter your notes until you click to expand.
• 1-Click Badges: Interactive badges on Kanban cards, Table rows, and List items open the attached PDF/MD file immediately.

👥 Contacts & Recruiter Management

• Track recruiters, recruiting coordinators, hiring managers, teammates, executives, or custom roles.
• Record email addresses (clickable mailto:), phone numbers, LinkedIn profiles, and conversation notes.
• Seamlessly updates note frontmatter and the markdown body in real time.

🎯 Multi-Round Interview Tracker & Intelligence Hub

• Schedule multiple rounds per application (Recruiter Screen, Technical Screen, Hiring Manager, System Design, Coding Challenge, Behavioral, Onsite / Panel, Executive / Final, Other).
• Auto-Status Advancement: Scheduling a new interview automatically advances the application status to Interviewing (for active early-stage applications in Wishlist, Applied, or Screening, while preserving finalized outcomes like Accepted, Rejected, Withdrawn, or Ghosted).
• Automated Prep Note Generator: Instantly generates a dedicated prep note based on an editable template containing:
  • 🏢 Company Intelligence & Team Context
  • 🎯 Key Strengths & Role Alignment
  • 💡 STAR Stories (Situation, Task, Action, Result & Metric)
  • 🛠️ Technical & Architecture Focus Areas
  • 💰 Target Compensation & Range
  • ❓ Tailored Questions for Hiring Managers, Peers, and Recruiters
  • 📝 Post-Interview Debrief & Action Items
• Automatically links prep notes inside the main application note and opens them for immediate prep.
• Interview Debrief Modal: Log interview outcomes (Completed or Cancelled), record debrief notes, and advance the application stage.

🔍 Live Search, Filtering & Follow-ups

• Search across company names, roles, locations, workplace types, sources, compensation, and contact names with instant, debounced results.
• Filter by specific application stages.
• Track follow-up dates and application deadlines.

♿ Accessibility & Mobile Support

• Full Keyboard Navigation: Navigate view switcher tabs, Kanban cards, sortable Table headers, and status badges with Tab, Enter, and Space.
• ARIA Standards: Complete ARIA roles, aria-selected, and aria-sort indicators across all views.
• Sidebar & Mobile Responsive: Uses CSS Container Queries to seamlessly adapt layout when docked in sidebars or on mobile screens.

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⌨️ Commands & Shortcuts

Open the Obsidian Command Palette (Cmd + P or Ctrl + P) to access:

Tip: When viewing any job application note, running these commands automatically pre-selects the active application.

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⚙️ Settings & Customization

Under Settings ➔ Job Application Tracker, you can configure:

• Applications Folder: Target folder where application notes are created (default: Job Applications).
• Interview Notes Folder: Subfolder for generated prep and debrief notes (default: Job Applications/Interviews).
• Attachments Folder: Subfolder where uploaded PDF and Markdown job descriptions are stored (default: Job Applications/Attachments).
• Default View Location: Main Tab (Center) or Sidebar when opening via ribbon icon or command.
• Default Initial Status: Default stage for new applications (default: Applied).
• Application Sources: Comma-separated list of sources (e.g. LinkedIn, Referral, Company Website, Indeed, Wellfound, Otta).
• Interview Prep Note Template: Full Markdown template supporting placeholders:
  • {{company}}
  • {{role}}
  • {{roundName}}
  • {{date}}
  • {{time}}
  • {{interviewers}}
  • {{applicationNoteTitle}}

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📄 License

MIT © cruisencode